ALEP Privacy Policy
May 2018 Our Commitment to Privacy
Your privacy is important to us. To better protect your privacy, we provide this notice explaining our data processing practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
How do we collect your information?
We obtain information about you when you make contact with us. For example, when you apply for or renew membership; when you become a member; when you attend an event or conference; when, in the case of the general public, you choose to locate or find a practitioner via our website search facility.
The types of personal information collected by us are:
In the case of membership applications
- Name
- Company details
- Address
- Email address
- Phone number
- Reference details
- Information about representatives of your firm
- Professional indemnity insurance
In the case of membership renewals
- Name
- Company details
- Address
- Email address
- Phone number
- Professional indemnity insurance
In the case of attendees of an ALEP event
- Name
- Company details
- Your profession/position within the company
- Email address
- Phone number
- Dietary requirements
In the case of the general public
- Name
- Address
- Email address
- Phone number
- Details of your enquiry or specific issue (This could include further/additional property details or purchase/transaction information)
Our lawful basis
We only use your information in accordance with the law and this gives us various powers to use your data.
These are effectively the reasons for our processing:
In the case of our members:
We rely on legitimate interests and consent (through the membership process) as our lawful basis for processing personal information relating to representatives of our member firms or individual barrister members.
These are:
- To perform or take steps to enter a contract with you.
- For the purposes of our legitimate interests. This includes being able to send you marketing.
- Compliance with a legal obligation.
- Collecting and using your data will mean we are able to manage your application process, your membership and to process any event bookings.
In the case of the general public:
We rely on legitimate interests and consent (through the enquiry process) as our lawful basis for processing the personal information relating to your enquiry and to:
- Provide access to ALEP’s member firms and their representatives and individual barrister members.
ALEP will not process this data nor pass on to third parties at any time. If this changes in the future, we will update this policy accordingly.
Who has access to your information?
Staff of ALEP will have controlled access to your information to enable us to:
In the case of our members:
- Provide you with services;
- Manage and administer membership;
- Manage events including for the compliance of health and safety and fire regulations and other legal obligations.
We may pass your information to our third-party service providers, subcontractors and other associated organisations to provide services on our behalf (for example to send you mailings). However, when we use third parties, we disclose only the personal information that is necessary to deliver the service and we require them to keep your information secure and not to use it for their own direct marketing purposes.
In the case of the general public:
Staff of ALEP will have controlled access to your information to enable us to:
- Provide access to ALEP’s member firms and their representatives and individual barrister members.
ALEP will not sell or rent your information to third parties.
ALEP will not share your information with third parties for them to market to you.
Our members firms, their representatives and individual barrister members are bound by our constitution, which ensures that they will only process data that is necessary to deliver the advice you have requested. We require our member, their representatives and individual barrister members to keep your information secure and not to use it for their own direct marketing purposes.
How do we protect your data?
We take several steps to protect your data. This includes robust IT security and locked and secured paper storage/archive.
All staff have received data protection training and our premises are secured.
We have contracts with providers requiring them to protect your information.
How long will we keep your data?
We retain member data for the duration of their membership and for a period of six years beyond the date that membership expires.
Use of ‘cookies’ and automated decision making
ALEP uses cookies to gain a better understanding of our site’s visitors. This applies to all visitors to our website, regardless of where in the world they live. More information can be found on our cookie policy.
Links to other websites
Our website contains links to websites run by other organisations as well as our member firms.
This privacy policy applies only to our site and we are not responsible for the policies and practices of other sites.
How you can access or correct your information
You can access all your personally identifiable information that we collect online and maintain by using the details on the contact us page of the ALEP website to request this information. We use this procedure to better safeguard your information.
You can correct factual errors in your personally identifiable information by sending us a request that credibly shows error.
To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections.
How to contact us
Should you have other questions or concerns about this privacy policy, please call us at 0845 225 2277 or send us an email at info@alep.org.uk